KFMC - Project Coordinator

Company: KFMC Health Improvement Partners
Position: Project Coordinator
Job Classification: Exempt, Full-time
Work Schedule: Mutually Determined
Reports to: Contract/Team Manage
Location: Topeka, KS (on-site). This can be a hybrid or in-office position; would need to be located in the Topeka area.

KFMC Health Improvement Partners (KFMC) is a not-for-profit organization focused on improving healthcare quality.  We inspire meaningful change and sustained high performance within the organizations and communities where we work. We’re a diverse team of multi-disciplinary professionals all focused on the same vision…best health outcomes for everyone. We believe our team members do their best work when they love what they do, and we have created an environment that fosters creativity, excellence and fun! We prioritize and value the things that are important to us, both as people and as professionals, including flexibility and a family-friendly culture. KFMC is currently seeking an experienced Project Coordinator.  This position will work with project directors and project management staff in planning, implementing, and documenting contract and project activities, while providing coordination and oversight of project activities to ensure timely and effective project development and completion.  This includes administrative and logistical support including meeting arrangement, progress tracking and documentation, supporting the management of the contracting environment (e.g., federal, state) including proposal development, communications, planning implementation, status monitoring and updates, evaluation of contract deliverables, evaluation measures and performance appraisal.  Graduate of an accredited college or university in healthcare or project management related field, or demonstrated commensurate experience is required.  Commensurate experience may be demonstrated by project/contract management certifications.  Three (3) years’ experience in complex project/contract management is required and experience in the Kansas healthcare delivery system preferred.

Primary Accountability: This position works with project director and project management staff in planning, implementing, and documenting contract and project activities while providing coordination of project activities and oversight of such activities to ensure timely and effective project development and completion. This includes administrative and logistical support including meeting arrangement, progress tracking and documentation. This position works in collaboration with internal staff members and/or departments as well as external sources in the implementation of project initiatives.

Major Duties:

• Supports program director and manager in management of the contracting environment (e.g., federal, state), including proposal development, communications, planning implementation, status monitoring and update, and evaluation of contract deliverables, evaluation measures and performance appraisal.
• Assists program director, manager and project management staff in the preparation of proposals, reports, updates, and summaries for all assigned projects.
• Informs and assists project teams inclusive of clinical, programming, analytic, information systems, communications and guides staff in assessing needs, setting goals and objectives, in the development of the project design, strategy, work plan, and monitoring activities for assigned projects.
• Assists with various quality improvement initiatives, researches and analyzes available data, develops project work plans, monitors ongoing quality improvement activities and recommends adjustments in approach based on available data and other project/contract communications.
• In conjunction with the Director and/or Manager, guides the development of project strategy, technical assistance plans, assesses and incorporates available resources, tools, and/or materials necessary to support the project strategy, and recommends changes in the project plan based on feedback from partners/stakeholders and providers.
• Assists with resolution of project barriers and delays.
• Contribute to project meetings and ensure completion of project deliverables.
• Assist with the preparation of project status reports by collecting, analyzing, and summarizing information and trends.
• Serves as liaison between external project/contract staff and KFMC.
• Keep informed of industry changes, trends, and best practices and assess the potential impact of those changes on assigned projects.
• Analyze internal processes, recommend and implement changes to improve contract execution.
• Serves as a Super-User and provides training to other staff in project management applications (i.e. MAPP, CAB, IQC). Coordinates project support staff activities, including delegating tasks, setting priorities, and monitoring workflow..

Qualifications:

• Graduate of an accredited college or university in healthcare or project management related field, or demonstrated commensurate experience is required. Commensurate experience may be demonstrated by project/contract management certifications
• Three (3) years’ experience in complex project/contract management is required.
• Experience in the Kansas healthcare delivery system preferred.
• If experience includes certification or licensure, must be eligible for Kansas License.
• Demonstrated reporting, data analysis and research skills preferred.
• Intermediate to advanced computer skills is required.
• Ability to gather large amounts of data, analyze, evaluate and disseminate in a succinct and effective manner.
• Strong written and verbal communication skills, including comfort and experience with public speaking.
• Interpersonal skills to collaborate effectively with internal and external customers.
• Strong attention to accuracy and detail required.
• Creative and strategic-thinking abilities.
• Critical thinking and problem solving abilities.
• Ability to identify and initiate process improvements.
• Strong organizational skills and the ability to coordinate multiple projects.
• Professional attitude and the ability to maintain confidentiality.
• Demonstrated ability to work independently and as a team member.

Physical Demands:

• Ability to sit for extended periods of time.
• Ability to read computer screens and mail.
• Ability to unpack and move supplies up to 25 lbs.
• Ability to drive an automobile.

Work Environment:

• Professional and deadline-oriented environment in an office setting.
• Interaction with internal and external customers.

Additional Duties:
Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

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