Prairie Band LLC - Accounting Clerk III


Company: Prairie Band, LLC
Position Title: Accounting Clerk III
Job Classification: Non-Exempt, Full-Time
Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.
Location: Prairie Band Potawatomi Nation (Holton, KS)
Primary Accountabilities:
The Accounting Clerk III is responsible for computing, classifying and recording financial transactions to ensure the financial records of the organization are accurate. The Accounting Clerk III is also responsible for performing Accounts Payable (AP) functions.

Major Duties:

  • Operates accounting software to record, store and analyze information.
  • Organizes and checks e-mail daily to find and record invoices.
  • Properly handles invoices and matches weekly bills to weekly invoices.
  • Reconciles figures, postings and documents for correct entry, mathematical accuracy and AP guidelines.
  • Classifies records and summarizes numerical and financial data to compile and keep financial records up to date by using journals and ledgers or computers.
  • Debits, credits and totals accounts in spreadsheets and databases, using specialized accounting software.
  • Reconciles employee time sheets for accuracy.
  • Receives, records and deposits cash, checks and vouchers.
  • Files inventory bills and operating expenses. Checks AP files to ensure unpaid bills are handled appropriately.
  • Ensures proper payment of bills when approved.
  • Compiles statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, profits and losses and computations for sales tax.
  • Reconciles and reports discrepancies found in records.
  • Performs general office duties, such as ordering supplies and maintaining records management database systems.
  • Answers phone calls and directs calls to appropriate parties or take messages in a courteous and efficient manner.
  • Offers assistance to customers, as needed. Handles financial transactions, including receiving payments.
  • Performs other duties as assigned.

Required Qualifications:

  • Bachelor’s degree in Accounting or related field preferred, or equivalent experience in Accounting or related field.
  • At least one (1) year of experience with Microsoft Office, QuickBooks, Accounts Payable and Accounts Receivable is required.
  • Ability to compute basic mathematical calculations.
  • Ability to work on a variety of tasks and to perform a variety of administrative duties, such as typing, word processing, filing, faxing and processing paperwork.
  • Strong organizational, critical thinking and people skills.
  • Strong attention to detail and commitment to professional integrity.
  • Able to execute on multiple tasks, deadlines and priorities.
  • Take initiative to work through issues without requiring constant supervision.

Physical Demands:

  • Physically mobile with reasonable accommodation
  • Ability to sit for extended periods of time
  • Ability to read computer screens, email and talk on the phone
  • Ability to bend, reach, kneel, twist and grip items while working at assigned desk area
  • Ability to lift up to twenty-five (25) pounds

Additional Duties:
Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by supervisor.
Indian Preference Exercised:
Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).

Applicants can apply HERE

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