PARS - Administrative Coordinator

PARS

Job Title: Administrative Coordinator
Job Classification: Part-Time (20 hours per week)
Supervisor: Executive Director, PARS
Location: Topeka, KS

JOB SUMMARY

The Administrative Coordinator must think critically and communicate professionally to provide comprehensive support for the daily operation of the organization and to perform a variety of duties to directly support the work of the Executive Director. 

ESSENTIAL FUNCTIONS

  • Understands the programs and missions of PARS in order to professionally manage incoming calls and visitors and to properly assist them or provide direction.  
  •  Assists with program and grant management tracking and reporting including scheduling meetings, managing calendars and work logs, scanning and organizing files, and monitoring goals and outcomes.
  • Screens and schedules appointment requests for clients seeking evaluations or case management including collecting any payment that is due. 
  • Manages the payment of invoices following agency procedures including the Executive Director providing final approval. 
  • Assists in the management of entries and reporting in QuickBooks and provide financial reports and statements when needed. 
  • Assists in preparing information for the Board of Directors including board meeting packets and new board notebooks.
  • Assists in preparations for the annual audit and provide support to the auditors.
  • Coordinates building maintenance and repair issues. 
  • Assists in the on boarding of new employees and maintain and update policy, procedure and handbooks under the direction of the Executive Director. 
  • Assist with posts to social media and preparing marketing materials for disbursement. 
  • Performs all additional duties and responsibilities that may be assigned by the Executive Director.      

QUALIFICATION

  • High school graduate or General Education Degree (GED) required. College degree a plus.
  • 3+ years related office experience and skills working directly with the public.  
  • Must possess valid Kansas Driver's License. 
  • Proficient word processing skills required; Expertise with Microsoft Outlook, Word, Excel, PowerPoint, Publisher, and Access preferred. 
  • Experience working with QuickBooks preferred. 
  • Excellent communication skills and strong multi-tasking, organization and time management skills required. 
  • Spanish speaking a plus but not required.

PHYSICAL DEMANDS

  • Frequently required to walk, stand, and sit for extended periods of time.
  • Some occasional light lifting (5 – 25 lbs.) may be required.
  • Satisfactory level of dexterity to complete various tasks, i.e., operating a computer keyboard.
  • Some travel, mostly local, is required.

WORK ENVIRONMENT

  • Professional and time-oriented environment in an office setting.
  • Interaction with staff and the public.
  • Some evenings and weekends are required for agency programs, meetings and events.
  • The interaction with clients may include interruptions and a wide range of behaviors and emotions, including the potential for confrontation.      

Prevention and Resiliency Services, Inc. provided the following inclusive hiring information:

We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

  • Inclusive of minority and disadvantaged groups
  • LGBTQ+ friendly workplace
  • Age-inclusive

To apply, CLICK HERE!

What our clients say...

Kansas Masonic Foundation

Robert A. Shively, CAE, CFRE
Executive Director 
Kansas Masonic Foundation

"When I joined the Kansas Masonic Foundation as their Executive Director four years ago I knew that as a small organization I needed professional human resources advice from an outside advisor.

Being an organization of only five staff members, it was impossible to provide the level of ongoing consultation needed internally.

I interviewed a number of agencies and immediately realized when I interviewed HR Partners that the talent and expertise they had on staff would be a perfect team for our organization.  I especially appreciated the 'legal' help and advice they could provide as well. I am thoroughly satisfied with our partnership and am confident it will last for many years to come!"