Christian Church in Kansas - Office Manager

Title: Office Manager
Reports to: Regional Minister, Personnel Committee, Executive Committee, Regional Board

Focus of Position:
This is a full-time position (8:00-4:30 Monday-Friday, half hour for lunch). The primary focus is three-fold: Administrative Assistant to the Regional Minister, Corporate Secretary for the Region, and Office Manager for the Topeka office. Project a positive image of the Christian Church in Kansas.

Primary Responsibilities:
Administrative Assistant:

• Assist Regional Minister with Search & Call of pastors
  • Prepare orientation packets for search committees as requested
  • Using CDM+ database, generate candidate lists for RM and/or search committees
  • Print or email ministerial profiles to search committees
  • Create a salary survey comparison as requested
  • Assist search committees as needed
• ALEX - annual Year Book & Directory Reporting – new totally on-line process in 2021
  • Inform/email congregations about process/Zoom training available
  • Update KS forms to be included in e-mail to congregations (salary survey, church officer form)
  • E-mail info to congregations
  • E-mail reminders to complete reports, etc.
  • Review submitted reports online every day or so; contact church if edits are needed
• Regional  Assembly/Congregational Escape & MissionFest—held on even years
  • Help with preparation & registration
  • Attend event/check-in registrants
  • Oversee direct mailing of promotional information packets
  • Help register attendees
  • elp compile and oversee publishing of program book/booklet
  • Order plaques for outgoing Moderator and any Commissioned Minister Emeritus people. At event, give plaques to a Regional Minister for presentation
• Prepare/print Regional Directory and various event program books as needed
• Attend staff meetings/calls – locations vary
• Assist with details of any Christmas Offering publicity, if created
• Assist Regional Minister as needed • Assist support staff with CDM+ database training
• This position is the Administrator of CDM+ (change passwords as requested, control user permissions, alert staff when updates will be made)

Corporate Secretary:

• Notarize documents as needed (4-year Notary Public certification; region pays for it)
• Prepare for Executive Committee and Regional Board meetings (meeting detail emails, host church communication, arrange lodging and meals, collect reports, email reports, print reports, prepare meeting packets)
• Record/print minutes for Executive Committee and Regional Board meetings
• Attend Regional Assembly (oversee registration at event with bookkeeper, record minutes at Executive Committee, Regional Board, and Assembly Business Session)

Office Manager:

• Communicate as much as possible between two satellite offices and staff
• Coordinate and oversee office work
• Handle routine personnel relations in the office
• Trouble-shoot computer questions and problems
• Keep building maintenance needs met
• Update/email/print in-house regional calendar monthly
• Proofread registration forms/information before being sent out/posted
• Create on-line event registrations in Web Ministry Tools (proofed by bookkeeper)
• Order and/or purchase office supplies, etc.
• Primary receiver of phone calls
• Sort & distribute daily mail
• Assist Disciples Women
  • As needed, help with production of Disciples Women Retreat program book. (contents are submitted by Cabinet people; registration lists in book are created thru CDM+)
  • Verify information & fees and help bookkeeper enter DW Retreat registrations and Spirit Fest registrations
  • Assists KDW Staff/Coordinator with mailings & miscellaneous
• NE District Clergy mailings; SE District Clergy mailings – currently inactive Camp & Conference
  • Create on-line event registrations in WMT (proofed by bookkeeper)
  • Verify submitted registrations/fees
  • Enter all camp registrations in CDM+
  • Prepare camper lists (CDM+) for Camp Director
  • Prepare t-shirt labels and email to Jessica (SCD Comm Spec)
  • Photocopy/mail all camp registration forms to Directors and Camp Nurse
  • Prepare mailing labels (CDM+) for camper letters • Prepare & mail or email (thru CDM+) welcome letters to campers
  • Prepare special diet list for each camp and email to Kim (head cook)
  • With help of C/HP Admin Asst, track camp volunteer forms/references
• Glean congregational newsletters for potential
• Kansas Messenger articles Kansas Messenger & Mini-Messenger proofreading after created by Jessica (SCD Communications Specialist)
• Submit website edits as noticed to Jessica
• Update church information (pastor, address, phone, email, etc.) on regional website
• File church and ministerial information as needed in permanent files
• Pull files of deceased ministers as printed in the Pension Fund Bulletin; eventually send to DOC Historical Society
• Process and enter registrations for all other events and workshops as needed (Youth Convention, Spiritual Retreat, Men’s Retreat, Gala, Mission Trips, etc)
• Print/cut/laminate nametags for events, as needed
• Knowledge of copyright license maintained by Region
• Purchase/prepare/send various greeting cards for Topeka staff to sign
• Set up ZOOM calls as requested
• Approve bank transactions, account payables as requested by bookkeeper

To apply, CLICK HERE!