Swims & Sweeps - Accounting and Administrative Clerk

swims and sweepsJob Classification: Non-exempt
Reporting Relationship: President and General Manager

Primary Accountability:
The Accounting and Administrative Clerk is responsible for computing, classifying and recording financial transactions to ensure the financial records of Swims & Sweeps (“S&S”) are accurate. The Accounting and Administrative Clerk is also responsible for administering payroll and performing Accounts Payable (AP) functions. Additionally, this position provides administrative support to the President.

Major Duties:

  • Operates accounting software to record, store and analyze information.
  • Organizes and checks e-mail daily to find and record invoices.
  • Properly handles invoices and matches weekly bills to weekly invoices.
  • Reconciles figures, postings and documents for correct entry, mathematical accuracy and AP guidelines.
  • Classifies records and summarizes numerical and financial data to compile and keep financial records up to date by using journals and ledgers or computers.
  • Debits, credits and totals S&S accounts in spreadsheets and databases, using specialized accounting software.
  • Reconciles employee time sheets for accuracy.
  • Works with QuickBooks software to administer payroll.
  • Receives, records and deposits cash, checks and vouchers.
  • Files inventory bills and operating expenses. Checks AP files to ensure unpaid bills are handled appropriately.
  • Gathers all computations for sales tax using reports from the Point of Service (POS) system and QuickBooks; files taxes online to be paid.
  • Ensures proper payment of bills when approved by the President or General Manager.
  • Compiles statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, profits and losses and computations for sales tax.
  • Sends inventory related bills and invoices to AP through S&S’ POS system and then enters correct information into QuickBooks to ensure payment.
  • Prints off non-related inventory bills to be reconciled with weekly invoices through S&S’ POS system and entered information into QuickBooks to ensure payment.
  • Reconciles and reports discrepancies found in records.
  • Performs general office duties, such as ordering supplies and maintaining records management database systems.
  • Answers phone calls and directs calls to appropriate parties or take messages in a courteous and efficient manner.
  • Offers assistance to customers, as needed. Handles financial transactions, including receiving payments.
  • Performs additional duties as assigned by Management.

Qualifications:

  • High School Diploma or GED is required; College degree is preferred.
  • Valid driver’s license and a good driving record are required.
  • At least one (1) year of experience with Microsoft Office, QuickBooks, Accounts Payable and Accounts Receivable is required.
  • Previous payroll experience is preferred.
  • Knowledge of POS systems is a plus.
  • Ability to communicate clearly and professionally through both verbal and written skills.
  • Ability to work on a variety of tasks and to perform a variety of administrative duties, such as typing, word processing, filing, faxing and processing paperwork.
  • Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, and data analysis.
  • Ability to compute basic mathematical calculations.
  • Detail oriented, professional attitude, reliable and trustworthy.
  • Ability to maintain confidentiality.
  • Ability to multi-task and work in a fast-paced environment with an emphasis on accuracy and timeliness.
  • Dependable, self-motivated, and the ability to work independently and as part of a team.
  • Strong sense of work ethic.
  • Demonstrates poise, tact, and diplomacy with the ability to handle sensitive and confidential information and situations.

Physical Demands:

  • Frequently required to sit, stand, walk, use hands to finger, handle or feel, reach with hands and arms, crouch, talk and hear.
  • Frequently lifts and/or moves up to ten (10) pounds and occasionally lifts and/or moves up to twenty-five (25) pounds.

Work Environment:

  • Professional and deadline-oriented environment in an office and retail setting.
  • Interaction with staff and customers.

To apply for this position, click here.

What our clients say...

Butler Rural Electric Cooperative

Angie Clevenger
Human Resources 
Butler Rural Electric Cooperative

"Knowledgeable and efficient are the two words I would use to describe HR Partners.  When I need accurate information in a timely manner, I know I can count on the HR Partners staff!"